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Operating System Full List

The working checklist behind the infographic: firehose examples, processing structure, activation triggers, and recurring review loops.

01 / Firehose

Starter List
  • To-dos
  • Open loops
  • Promises made
  • Ideas
  • Notes
  • Text messages
  • Phone calls
  • Voice memos
  • Emails
  • Slack messages
  • Discord messages
  • Telegram messages
  • DMs
  • Facebook Marketplace
  • CRM updates
  • Job site problems
  • Vendor updates
  • People telling you things
  • Articles
  • Websites
  • Reference docs
  • Google Docs
  • Google Sheets
  • Canva files
  • Photos
  • Videos
  • Contracts
  • Deals and leads
  • Bills
  • Receipts
  • Physical mail
  • Financial updates
  • Tax issues
  • License issues
  • Insurance issues
  • Software outputs
  • Forgotten promises
02 / Structure

What Goes Inside

Inbox / Choke Point

  • Task keeper
  • Digital file inbox
  • Physical file inbox

Unforgettable

  • Google Drive or Dropbox
  • Email archive
  • Reference files
  • Old texts and chats
  • Articles and websites
  • Contracts and deal docs

Delegate

  • Agenda
  • Pending
  • Ongoing
  • Backburner
  • Resolved
  • Person tags

Do

  • Execute / next action
  • Think
  • Research

Rocks / Divisions

  • 90-day projects
  • Project brain dumps
  • Deals, Jobs, Ops, Media, Marketing
  • CRMs and PM systems
03 / Activation

Triggers + Checklists

Calendar

  • Specific start time
  • Specific end time
  • Place / call / person
  • Drive time
  • Transition time

Events

  • Specific day, no specific time
  • Day-specific work

Reminders

  • Ticklers
  • Follow-ups
  • Motivations
  • Bring this thought back

Audits

  • Recurring checks
  • Delegated person tag reviews
  • Pending list reviews
  • Tax / license / insurance checks
  • System cleanup
  • Division reviews
Checklist Examples

Daily, weekly, monthly.

These are working examples. They can keep changing as the full system gets clarified.

Daily

  • Journal
  • Fill calendar and set alarms
  • Scan inboxes
  • Process communications
  • Process text messages
  • Process phone calls
  • Process voice memos
  • Process email
  • Review CRM
  • Scan notes
  • Think
  • Research
  • Execute
  • Review rocks
  • Check for stragglers

Weekly

  • Weekly journal reflection
  • Review weekly notes
  • Review calendars
  • Review pending list
  • Review all due items
  • Email cleanout / inbox zero
  • Clean hard drives
  • Clean virtual drive inbox
  • Clean physical file inbox

Monthly

  • Monthly journal reflection
  • Review quarterly rocks
  • Cash planner / financial updates
  • P&L review
  • Balance sheet review
  • Personal budget review
  • Review backburner
  • Review daily and weekly checklists for updates
  • Review audit calendar for updates